Job Description:
Administrative Assistant - Gifted Education - IDEA Center

• Full-time position, 40 hours/week
• Schedule: 12 months, Monday-Friday
• Anticipated State Date: 4/14/2025
• LAOP Level D - Beginning hourly rate: $19.69 subject to experience
• Full Benefits included
• Non-exempt

Summary: The Administrative Assistant supports the Gifted Coordinator/Idea Center Principal and the Gifted Department by facilitating communication and managing administrative tasks. Responsibilities include budgeting, maintaining testing and academic records, assisting with material acquisition, handling cash transactions, record keeping, coordinating building permits, and performing general front desk duties. This role also serves as a key point of contact for the school and public.
 
Essential Duties and Responsibilities: Other duties may be assigned.

• Student Enrollment & Records Management – Finalizes student enrollment, verifies records, processes withdrawals, maintains confidential academic and testing records, and manages student transportation logistics.
• Administrative Support – Assists administrators, teachers, staff, students, families, and community members; manages department calendars, schedules building use, and submits work orders.
• Front Desk & Visitor Management – Monitors building entry, greets visitors, scans identification, distributes keys, and activates staff badges.
• Financial Management – Oversees department budget, processes budget adjustments, reconciles credit card purchases, deposits collected funds, and monitors expenses. 
• Event & Trip Coordination – Organizes student trips, assemblies, and events, supporting staff with all logistics and requirements.
• Assessment & Gifted Program Coordination – Assists with gifted identification; manages PEGS applications; works with test coordinator to coordinate student testing and prepares acceptance letters; and maintains assessment records.
• Communication & Documentation – Drafts and distributes reports; responds to calls and emails; and delegates communication to appropriate staff members.
• Substitute & Staff Support – Monitors morning substitute teacher assignments, fills vacancies, coordinates emergency sub plans, and provides staff resources.
• Supply & Equipment Management – Orders, processes, inventories, and maintains office materials, classroom supplies, and equipment.
• Compliance & Safety – Provides necessary safety documents to teachers and staff; provides basic first aid when healthroom assistant is off site or assisting other students.

If you are interested in applying for this position, please apply via our online posting at https://lindbergh.schoolspring.com/. Applications submitted on MOREAP will not be viewed.