Job Description:
Duties/Responsibilities

• Collaborate with division staff to ensure timely and accurate payment to vendors
• Maintain the integrity of accounts payable workflows and processes, ensuring adherence to established procedures across Business Services and CREC at large
• Provide high-quality customer service to schools, programs, staff, and other customers
• Facilitate payment of vendors, which may include verification of federal ID numbers, review purchase orders, and resolve discrepancies
• Receive and verify expenses in accordance with classification of expenditures; reconciles expenses and other financial reports, account balances, and other office records
• Resolve issues as they arise, ensuring all documentation is in place prior to issuing payment
• Facilitate check run process, ensuring accuracy and the resolution of any discrepancies
• Collaborate with the Purchasing staff to resolve any outstanding issues
• Ensure outstanding obligations are credited upon payment or stop-payment orders as needed
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Record entries and verify documentation
• Use electronic systems to communicate and maintain documentation
• Research and resolve complex issues including discrepancies, vendor disputes, and nonpayment shutdowns
• Lead training and mentorship for new employees and assist in team cross-training
• Provide troubleshooting support for AP team including purchase order locks, printing issues, and stop payments
• Provide end-user support including training and assistance
• Oversee tax-related processes including tax certification forms and 1099 processing
• Facilitate quarterly open purchase order reporting, training, and processing
• Conduct accounts payable-related research and analysis including invoice aging analysis, cycle time analysis, compliance analysis, and forecasting
• Review vendor statements monthly and reconcile payments to ensure accuracy and timely processing
• Comply with all company policies and procedures
• Other duties as assigned

 QUALIFICATIONS:

• High school diploma or (GED) and five or more years related experience and/or training, or equivalent combination of education and experience
• 2 years of work experience within a public, school, or non-profit setting preferred
• Must be proficient in Microsoft Office Suite, and related programs
• Must be able to learn other accounting software systems; proficiency in Munis preferred
• Strong knowledge of purchasing procedures and how they interface with accounts payable
• High level of expertise in accounts payable principles, procedures, and software

TRAVEL REQUIREMENTS:  Limited travel to job sites, meetings, trainings, and professional learning opportunities as required
 
PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Reach with hands and arms (occasionally, less than 1/3)
• Moderate Noise

 
DISCLAIMER STATEMENT:  The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php
JOB ID #13736@CREC: External Job Opportunities | Careers | Hartford, Connecticut