Human Resources Position - Coatesville Area SD
Position: Human Resources Position
Subject Area: (none)
Job Title: Human Resources Assistant
Job Location: Coatesville Area School District
Beginning: Immediately
Deadline: Oct 23, 2025**
District: Coatesville Area SD
Thorndale, PA 19372
Telephone: 610-466-2400
Email:
hr@casdschools.org
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Job Description:
ESSENTIAL JOB RESPONSIBILITIES:  
  1. To work both independently and collaboratively as necessary throughout the School District to fulfill the essential functions;
  2. To communicate effectively and positively with others in the performance of your duties, including students, school district employees, and members of the public;
  3. Subject to lawful and/or contractual leave rights, to work two hundred-sixty (260) days per year, five (5) days per week, eight (8) hours per day as assigned;
  4. To work additional hours outside of the normal work schedule (including weekends or holidays) when the needs, exigencies and emergencies of the school district require;
  5. To meet established deadlines and time constraints;
  6. To attend meetings with the administration, staff and school board when scheduled and assigned in order to perform one or more of the following essential functions.
  7. To take and transcribe dictation, often of a technical and/or confidential nature.
  8. To compose and type routine letters and memoranda independently.
  9. To initiate and draft response letters for Human Resources Director and edit correspondence drafted by others for signature of Human Resources Director.
  10. To prepare monthly reports, agendas, newsletters, etc., gathering and summarizing data, for Human Resources Director. 
  11. To edit reports and other papers from directors, principals, and the business office and incorporates it into agendas, presentations or reports as appropriate;
  12. To gather, enter and assess the accuracy of data reported in state and local reports;
  13. To research information as needed, incorporate information from research into reports and presentations as needed, using proper format, appropriate graphics, and multi-media resources;
  14. To track and maintain the Act 168 system.
  15. To track and administer required trainings and clearances.
  16. To manage Frontline Time & Attendance system.
  17. To coordinate and book recruitment fairs.
  18. To manage and process tuition reimbursement.
  19. To process purchase order entries, check requests, and order supplies as needed.
  20. To maintain and keep the Districts’ Administrative Regulations manual current and complete;
  21. To disseminate the District’s Administrative Regulations manual and updates as required;
  22. To update school district’s human resources web page, social media sites and making decisions on editing, deleting and approving posts;
  23. To organize and expedite flow of work through Human Resources Director’s office;
  24. To initiate follow-up action independently and when necessary;
  25. To act as receptionist for and manage public relations with the Human Resources Director, screening telephone calls, letters and/or visitors, answers routine questions and furnishes information when possible to save Human Resources Director time;
  26. To communicate Human Resources Director’s instructions or desires to individuals or departments as assigned or necessary;
  27. To furnish or obtain information from other administrators or outside representatives (i.e. delivering materials to CASD Board members when necessary and making phone calls to CASD Board members, Human Resources Directors, CASD staff, etc. in emergency situations);
  28. To direct calls and visitors to appropriate departments and provides advice or information as appropriate in order to expedite resolution;
  29. To attend meetings and take electronic minutes as necessary or assigned; 
  30. To prepare minutes in electronic format;
  31. To provide leadership to the secretaries’ group in District Office and setting up and providing training for staff as requested;
  32. To serve as moderator during meetings where suggestions, concerns, complaints are heard;
  33. To assist in the department as needed (data entry, reference checking, scheduling, etc.)
  34. To handle and facilitate arrangements for meetings held by Human Resources Director (i.e, CASD Board, Administrators, community meetings), working closely with the scheduling secretary on room/food arrangements;
  35. To create flyers/recruiting/promotional materials.
  36. To take care of planning and details for school wide events as directed by the Human Resources Director;
  37. To maintain a database(s) for important events, and help with letters, mailings, manage HR mailbox/email inbox, etc. as needed or assigned;
  38. To ensure all filing is completed accurately.
  39. To assist Public Relations/Government Relations/Legal Services when necessary (i.e. answering phones, typing, etc.);
 
QUALIFICATIONS:
    1. College credits or degree required in a field that is related.
    2. Proficiency using Microsoft Word, Microsoft Excel; Microsoft PowerPoint, and typing.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.