Job Description:
Responsibilities:
Working under the direction of the Director of Operations, the Receptionist has the following responsibilities:
Front Office

• Opens front office at 7:00 am
• Primary responsibility for answering general inquiry calls to ICS
• Responsible for ensuring that the receptionist's voicemail is checked continually and messages are conveyed on time

• Primary responsibility for greeting and assisting visitors[1] [2]  via Raptor or other software, including monitoring the entrance and exit of all visitors
• Receive UPS, USPS, FedEx, etc.
• Sort mail daily
• Maintain and archive front office forms
• Attach postage to envelopes as needed for school-related mail
• Triage in-house problems via walkie-talkie and phone calls
• Receive money and tickets for PTA and other school functions
• Ensure front office and office storage spaces remain clean/organized/presentable
• Maintain all mailboxes
• Arrival and dismissal duties in the front office

Other Administrative

• Coordinate and conduct morning announcements

• Assist with projects, such as mailings
• Responsible for ensuring substitute teacher plans are handed out and greeting the subs in the office for their daily assignments
• Maintain substitute folders
• Input daily attendance
• Track late arrivals, absences, and early dismissals
• Disseminate daily attendance to staff
• Contact parents daily about absences and lateness
• Receive and archive parent notes regarding attendance
• Assist counselors with student attendance concerns (track ongoing attendance problems, contact parents about attendance concerns, report severe concerns to counselors, etc.)
• Execute weekly transmittal forms to the business office

Other Duties, as assigned (i.e., assistance with arrival/dismissal, etc.)
Qualifications:

• Good interpersonal and phone skills
• High School Diploma/GED required
• Ability to multitask
• Proven willingness and ability to collaborate with a diverse community of colleagues, parents/guardians, and community members.
• Spanish-speaking is a plus

POSITION IS A 10-MONTH POSITION PAID OVER 12-MONTHS

Salary:
Salary for this position will be based on prior years of applicable experience. Salary range for the position is $40,000 - $50,000.